Time and attendance systems have become a very integral part in the running of business institutions all over the world. They provide the much needed control in the way a business operates and how the workers come and go to and from the work place. The system identifies each worker as an individual on his own and they are able to report to work using an item that is provided at the work place like an identification card that is only unique to them personally.
These systems are very easy and simple to use and operate. All you need to do is input personal data which is specific and can be identified with a specific employee. These data can be in form of a card which can be used for the identification or it goes to more intimate personal details like fingerprints or even eye recognition. All these things are very unique to every other person and can be used for identification.
Companies have been losing revenue due to unnecessary wastage from employees who do not come to work yet they still get paid because some of their co-workers clock in for them and they are considered to be present. These systems help in the management of the workers working time. There are also issues to do with ghost workers, these are employees who do not exist but are in the payroll.
Greedy employees can even create ghost workers, these are employees who simply do not exist but do get paid. Using such systems is one of the easy ways to avoid such problems. This prevents companies from incurring unnecessary losses.
These systems cannot work without properly without manual supervision by audit personnel. Someone has to constantly check and evaluate how they work and how the employees are using them. They constantly have to keep improving the efficiency and effectiveness of the systems.
These systems maybe useless in situations where the work assignments given are not time based but are task oriented. In these situations the work done determines the amount to be paid and hence these systems become useless. In these situations the employees do not have to make an appearance as long as the work gets done.
There is also the issue of workers who have to work on specific assignments and their pay is not determined by the amount of time worked. Task based working situations also make such systems difficult to use. Workers are paid depending on the amount of work so time and attendance issues do not come up.
These time and attendance systems are very crucial in all institutions. They might come in handy if you want to make savings. The systems should be connected and work in unison with the payroll system so that salaries and wages remitted are in relation to the hours that have been worked.
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